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Receiving
Design Objectives
The
Receiving module is
designed to
facilitate the
recording of
material delivery
tickets and the
optional expensing
of those tickets to
the appropriate
subledger using
either the purchase
order unit rate,
the price from the
user maintained
material price
file, or the amount
specified at the
time of input.
The
Receiving module is
primarily used to
recognize material
costs caused by
time delays between
the receipt of the
materials and the
vendor's invoice.
When
invoices are
entered in the
Accounts Payable
module for a
vendor, the system
automatically
displays the
unmatched receiving
transactions for
that vendor and
requests that the
user associate the
receivers with the
invoice being
entered.
Receiving
transactions must
always be
associated with a
pre-defined
Accounts Payable
vendor, and may be
associated with a
previously posted
purchase order.
An
invoice may have a
different unit
price than that of
the receiving
document.
The system
accommodates this
disparity by
reversing the
expense and
commitment relief
transactions
previously
generated by the
Receiving module
when an invoice is
posted.
The actual
cost and commitment
relief transactions
are generated from
the invoice
amounts.
Features
 |
Sequential
assignment of
receiver
numbers. |
|
User
specification
of destination
module(s)
determines
whether the
value of goods
received are to
be expensed to
a particular
module at time
of receipt. |
|
User-defined
material price
file for
maintaining a
price catalog
for materials
that are
received in the
Receiving
module, but not
matched with a
Purchase Order
from which a
unit price can
be extracted. |
|
Status
change entry
screen for
revising status
of a previously
posted
receiver. |
|
Flexible
receiver entry
screens meet
the needs of
specific users. |
|
Previously
posted purchase
orders can be
matched with
delivery
tickets. |
|
Multi-level
On-line
Receiver
Inquiry |
|
Generates
reconciliation
entries at
closure, if
required. |
| Purge
processes for
deleting
completed
receivers. |
Module Interfaces
The
following System
20/20 modules send ( Þ
) transactions to and
receive ( Ü
) transactions from
the Receiving module.
| Module |
|
Transactions
Sent and
Received |
| Accounts
Payable
|
Þ
|
Invoiced
quantities,
costs and
invoice
status
|
| Cost
Accounting
|
Ü
|
Estimated
costs
related to
delivery
tickets and
commitment
relief’s
|
| Equipment
|
Ü
|
Received
quantities
and costs
|
| General
Ledger
|
Ü
|
Cost
of
materials
received
but not
invoiced
|
| Inventory
|
Ü
|
Materials
receipts
|
| Purchasing
|
Ü
|
Updates
the
purchase
order with
received
quantities
and costs
|
| Work
Order
|
Ü
|
Received
materials
|
Standard Reports
All standard reports provide multiple selection options.
| Control
File Section
Listings
|
Receiver
Status
|
| Receiving
Subledger
|
Receiver
Analysis
|
| Material
Price Catalog
|
Receiver
Cost
Accounting
Audit
|
| Unposted
Receivers
|
Receiver
Reconciliation
|
|
|
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|
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Construction Information Systems, Inc.
Copyright (c) 2001 Construction Information Systems, Inc. |
P.O. Box 484
Mill Valley, CA 94942
415-332-5073
info@system2020.com
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