RECEIVING
- DESIGN CONCEPTS
- The Receiving module is designed to facilitate the recording of material delivery tickets and the optional expensing of those tickets to the appropriate subledger using either the purchase order unit rate, the price from the user maintained material price file, or the amount specified at the time of input. The Receiving module is primarily used to recognize material costs caused by time delays between the receipt of the materials and the vendor's invoice.
When invoices are entered in the Accounts Payable module for a vendor, the system automatically displays the unmatched receiving transactions for that vendor and requests that the user associate the receivers with the invoice being entered. Receiving transactions must always be associated with a pre-defined Accounts Payable vendor, and may be associated with a previously posted purchase order.
An invoice may have a different unit price than that of the receiving document. The system accommodates this disparity by reversing the expense and commitment relief transactions previously generated by the Receiving module when an invoice is posted. The actual cost and commitment relief transactions are generated from the invoice amounts.
FEATURES-
- • Sequential assignment of receiver numbers.
- • User specification of destination module(s) determines whether the value of goods received is to be expensed to a particular module at time of receipt.
- • User-defined material price file for maintaining a price catalog for materials that are received in the Receiving module, but not matched with a Purchase Order from which a unit price can be extracted.
- • Status change entry screen for revising status of a previously posted receiver.
- • Flexible receiver entry screens meet the needs of specific users.
- • Previously posted purchase orders can be matched with delivery tickets.
- • Multi-level On-line Receiver Inquiry
- • Generates reconciliation entries at closure, if required.
- MODULE INTERFACE
- REPORTS
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Control File Section Listings
Receiver Status
Receiving Subledger
Receiver Analysis
Material Price Catalog
Receiver Cost Accounting Audit
Unposted Receivers
Receiver Reconciliation
The following System 20/20 modules send (
) transactions to and receive (
) transactions from the Receiving module.
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TRANSACTIONS | ||
| Accounts Payable |
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Invoiced quantities, costs and invoice status |
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Cost Accounting |
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Estimated costs related to delivery tickets and commitment relief’s |
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Equipment |
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Received quantities and costs |
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General Ledger |
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Cost of materials received but not invoiced |
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Inventory |
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Materials receipts |
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Purchasing |
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Updates the purchase order with received quantities and costs |
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Work Order |
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Received materials |