- DESIGN CONCEPTS
- The Purchasing module is designed to monitor the flow of externally purchased materials from the point of purchase requisition, to solicitation of quotations, purchase order generation, and validation of subsequent vendor invoices. The use of the requisition and quotation solicitation feature is optional. A manually prepared purchase order can be directly entered into the system.
FEATURES-
- • Multi-company environment allows a purchase order to be written on one company and expensed to other companies.
- • A supplier file can be maintained that is independent of the Accounts Payable vendor file.
- • Sales tax, use tax, goods and services tax, and value added tax processing capability.
- • Maintains history, performance rating, demographic data and comments on each supplier.
- • Purchase orders can be built from line items on multiple requisitions.
- • Requisition line items can be divided between multiple purchase orders.
- • Multiple supplier quotations can be entered for each line item of a requisition.
- • Multi-level On-Line Requisition Inquiry
Requisition Selection Screen
Requisition Line Item Detail
Receiver Details
Invoice Details- • Change orders can be written for a purchase order.
- • Purchase orders can be generated sequentially by company or prefix.
- • "Quick pick" screen for issue of purchase order numbers by phone.
- • Extensive text capabilities for descriptions and notes to suppliers, purchasing agents, shippers and receivers.
- • "Blanket" type purchase order capability.
- • Standard clauses can be defined and appended to purchase orders.
- • Flexible purchase order print formats match the specific needs of each user.
- • User-defined payment control codes can be associated with purchase orders.
- • Purchase orders can be expedited by line item through the fabrication and delivery processes.
- • Commitments are generated to the Cost Accounting and Work Order modules when a purchase order is costed to either of those subledgers.
- • Commitments are automatically reconciled with actual costs when a purchase order is closed.
- • Encumbrances can be optionally generated to the General Ledger module.
- • Multi-level On-line Purchase Order Inquiry
Purchase Order Selection Screen
• Purge processes for deleting completed requisitions and purchase orders.
Purchase Order Line Item Detail
Expediting Detail
Invoice Detail
Receiver Detail
Purchase Detail
Direct Purchase Issues
Line Item Descriptions
- MODULE INTERFACE
- REPORTS
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Control File Section Listings
Unposted Purchase Orders
Supplier File
Purchase Orders
Supplier Performance Report
Purchase Order Status
Supplier / Material Cross Reference
Purchase Order Summary
Supplier Mailing Labels
Purchasing Subledgerl
Material Requisition Status
Purchase Order Payment Controls
Quotations
Change Orders
Print Request for Quotations
Open Orders
Requisitions Expediting Report
The following System 20/20 modules send (
) transactions to and receive (
) transactions from the Purchasing module.
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TRANSACTIONS | ||
| Accounts Payable |
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Invoiced quantities and costs against a purchase order |
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Contracts Management |
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Purchase orders and/or change orders, backcharge change orders |
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Inventory |
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Re-order requisitions |
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Receiving |
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Updates the purchase order with received quantities and costs |
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Cost Accounting |
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Commitments and commitment relief transactions |
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General Ledger |
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Purchase order encumbrances |
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Inventory |
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"On order" transactions |
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Work Order |
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Commitments and commitment relief transactions |