CONSTRUCTION INFORMATION SYSTEM - SYSTEM 20/20

EQUIPMENT

DESIGN CONCEPTS

The Equipment module is designed to meet all the rental computation, historical costing, and maintenance scheduling needs of a company's equipment fleet. The design assumes that the ownership and operation of equipment will be treated as a separate profit center within a company. This feature recognizes the non-linear occurrence of equipment repair costs over the life of the equipment, while still allowing for a uniform rental charge to a project for the use of equipment from the equipment pool.

FEATURES

• Multiple types of reporting units (e.g., hours, miles) including operating, idle, weather delayed, repair, etc.
• Utilization and availability percentages computed for each unit of equipment.
• Multiple methods of calculating rental charges for a unit of equipment based on reported units, elapsed time and lump sum methods.
• Repair costs can be subdivided by user-defined components, such as electrical systems, engine, and transmission. Within component, subdivision can occur by cost type, such as labor, repair parts, and outside services.
• Keyword access capability facilitates data entry, processing and reporting functions.
• Attachments can be recognized as separate units of equipment, while requiring that operating hours, etc., are reported only to the primary unit of equipment to which the attachment is currently associated.
• "Repair/replace" type decisions can be evaluated easily.
• Maintains current period, current year, and life-to-date accumulations for all revenue, ownership, repair, operating expenses and utilization data for each unit of equipment.
• Definition of Equipment Maintenance Tasks.
• Multi-level On-line Equipment Inquiry tracks income, expenses, margin, equipment utilization and equipment availability.

                Equipment Inquiry Selection Screen
                        Equipment Income Detail
                        Equipment Expenses Detail
                        Equipment Use Detail

• Bill of materials can be associated with a unit of equipment.
• Transfer Docket capability offers alternative method of computing rentals based on "days at a site".
• Budgets can be established for each maintenance code.
• Multi-level On-line Cost Inquiry tracks units of equipment.

                Equipment Cost Inquiry Selection Screen
                        Equipment Master Descriptive Data
                              Cost Summary by Fiscal Period
                                       Equipment Cost Detail
                                                 Work Order Task Cost Detail
                                                          Work Order Transaction Detail
                        Bill of Materials
                              Bill of Materials Detail
                                       Inventory Detail
                        Maintenance Schedule
                              Maintenance Budgets

• Preventive maintenance scheduling applies user-defined maintenance schedules for each class or unit of equipment.
• Generates and prints work orders for scheduled maintenance.
• Equipment Meter Reading reporting computes maintenance due on interval frequency codes.
• Notepad facility to record pertinent maintenance information on units of equipment.

MODULE INTERFACE

The following System 20/20 modules send (

) transactions to and receive (

) transactions from the Equipment module.

					TRANSACTIONS
			Accounts Payable		Quantities and costs associated with external parts and equipment repair
			Accounts Receivable		Customer billings of equipment rentals
			Fixed Assets		Depreciation charges
			General Ledger		Adjusting journals
			Inventory		Inventory issues
			Payroll		Labor expenses
			Receiving		Received quantities and costs
			Work Order		Equipment repair costs
			Accounts Receivable		Rental Charges
			Cost Accounting		Rental Charges
			General Ledger		Rental revenue, operating and repair expenses
			Work Order		Preventative maintenance work orders, rental charges

REPORTS

		Control File Section Listings		Equipment Rental Invoice
		Equipment Profit and Loss Statement		Equipment Cost Analysis
		Equipment/General Ledger Reconciliation		Equipment Utilization Analysis
		Equipment Bill of Materials		Equipment Maintenance Master Schedule
		Equipment Summary		Maintenance Due
		Equipment Status		Maintenance Budget
		Equipment Detail		Maintenance Work Orders
		Transaction Listings		Maintenance History
		Equipment Subledger		Scheduled Maintenance
		Equipment Rental Rate		Work Order Detail
		Proforma Rental Charge