CONSTRUCTION INFORMATION SYSTEM - SYSTEM 20/20

CONTRACTS MANAGEMENT

DESIGN CONCEPTS

The Contracts Management module enables you to administer the paperwork associated with pending changes in a project that may impact budgets, subcontracts or purchase orders.

Contracts Management is designed to record all types of transactions associated with a cost center; these transactions may result in either a change order to a material supplier, a change order to a subcontractor, or a change order to the cost and/or revenue budget of a cost center.

Contracts Management monitors each document through the appropriate determination and approval actions. These documents are as diverse as drawings, bills of materials, schedules of quantities, letters, memos, owner's contract addenda, and subcontractor's memos.

Contracts Management involves the relationship between three parties: owner, contractor, and subcontractor. Generally, the user is considered the contractor who performs work for the owner by utilizing both his own resources and those of subcontractors.

FEATURES

• Multiple cost centers within each Contracts Management database.
• Multiple codes can be assigned to reference documents for additional clarification and classification.

               ♦ Document Source Codes
               ♦ Document Class Codes
               ♦ Document Type Codes
               ♦ Responsibility Codes
               ♦ Trade Codes
               ♦ Variance Codes
• All documents are referred to by a sequentially assigned reference number within a cost center.
• Entry of contractor's direct cost estimate, indirect costs and add-ons associated with all reference documents.
• Variance assessment facility to determine cost impact of a reference document.
• Owner change order requests and recording of approved and non-approved change order requests.
• User-controlled generation of cost and/or revenue budget change transactions to the Cost Accounting module.
• Automatic generation of "request for quotation" letters, purchase orders, subcontracts, and change orders.
•Tickler file to monitor follow up actions.

MODULE INTERFACE

The following System 20/20 modules receive ( ) transactions from the Contracts Management module.

					TRANSACTIONS
			Cost Accounting		Cost and/or revenue budget revisions
			Purchasing		Purchase orders and/or change orders, backcharge change orders
			Subcontracts		Subcontract orders and/or change orders, backcharge change orders

REPORTS

		Control File Section Listings		Document Cross Reference
		Request for Quotation Letter		Owner Change Order Request
		Outstanding Quotation Listing		Owner Change Order
		Contractors Status		Subcontractor Backcharge
		Owners Status		Reference Document Detail
		Subcontractor Status		Selective Mailing Labels