Payroll

All elements associated with the payroll processing are user-defined through Payroll control files.

	Pay Systems:  Payroll processing groups
	Pay Types:  Method of pay, hourly, salaried, etc.
	Pay Status:  Employee eligibility for pay, and termination reasons
	Destination Ledger:  All payroll parameters associated with a particular destination ledger: Cost Accounting, Equipment, Work Order and General Ledger
	Pay Cycle codes:  Weekly, biweekly, semi-monthly or monthly
	Bank codes:  Parameters associated with a payroll bank account

Payroll expenses can be recognized in either the Cost Accounting, Equipment, General Ledger, or Work Order subledgers based on either the date worked, or the pay period ending date. In the General Ledger, payroll journals are dated with either the pay period ending date, or the check date.

Multiple pay calculation types are available including:

	Hourly paid
	Fixed salary
	Variable salary

Employees can transfer between employer companies and retain the same employee number when the employer companies have the same federal identification number.

Specialized processing for calculating workers compensation insurance premiums. Payroll recognizes that workers compensation can be both an employer contribution and an employee deduction in some states.

	Recognizes that different states have different methods for computing the insurable base
	Different companies can apply their unique experience factor which impacts the computation of the workers compensation insurance premium
	User-defined control of appropriate workers compensation insurance class

Date dependent rates for earnings, contributions, and deductions; Payroll can accurately calculate an employee's pay when the employee group (union) rates change during a pay period.

Employee purchase type deduction transactions can be entered directly or generated from the Accounts Payable or Inventory modules.

Multiple methods determine the General Ledger expense account associated with an employee's payroll based on the subledger distribution or user-defined override parameters.

Multiple state taxing for an employee in the same payroll calculation, if earnings are divided between cost centers located in separate states.

Tax routines are available for all states.

Facilitates user maintenance of withholding tax tables.

Payroll expenses are separated into three categories:

	Earnings add to gross pay
	Deductions subtract from gross pay
	Contributions are employer paid expenses that do not directly affect an employee's pay

Earning code definitions for all types of earnings.

Automatic inclusion of "extra earnings" (not entered on an employee's timecard) based on the employee group (union), and the cost center to which these earnings are charged.

Deduction code definition for all types of deductions.

Automatic inclusion of deductions based on the employee's group (union), and the cost center to which the earnings are charged.

Easy definition of employee specific deductions such as garnishments, voluntary deductions, etc.

Deductions can be targeted for specific pay periods, e.g., the third payroll of the month.

Contribution code definition for all types of contributions.

Automatic inclusion of contributions based on the employee's group (union), and the cost center to which the earnings are charged.

An employee's time can be charged to a specified destination ledger at an hourly rate which represents either the actual payroll cost, the average annual hourly rate for salaried employees, or a standard cost rate. The standard cost rate can be defined at the employee, employee group, grade, or class level.

Employees can be accessed by employee number or by keywords built from the employee's name.

Department codes associate an employee to a department.

Timecard parameters facilitate the customization of the timecard entry programs to match the requirements of each customer.

Automatic generation of timecard transactions for "overhead" type employees.

Entry of "add pay" type transactions to cover employee bonuses, subsistence pay, etc.

For transportation operations, a method of entering operator work schedules which enables an operator sign-in worksheet from which timecard entries are generated automatically.

Absenteeism codes for tracking and categorizing time off.

User-defined selections for determining which employees are to be included in a payroll calculation process.  For example, you can select employees who are being terminated, in order to calculate only the termination payments.

Manually computed payroll checks can be entered. The Payroll system accepts the manually computed contribution and deduction amounts, rather than adjusting federal withholding, and computes all other payroll expenses that are not manually computed. This method ensures that the sum of the employee's check stubs balances with the year-end earnings (W2) statement.

Check distribution codes facilitate the distribution of payroll checks to employees.

Multiple payrolls can be processed for an employee on the same pay period ending date.

Complete validation of all payroll transactions before initiating the payroll computation process minimizes potential errors based on user entered data elements.

User-defined vacation accrual expense can be computed.

Contributions and deductions can automatically create invoices in the Accounts Payable module.

Payments can be made by either check or direct deposit, using an easily customized format for the checks or the remittance advice notice.

Direct deposit of an employee's pay to more than one bank account.

Magnetic media reporting of direct deposits.

Offset entries can be generated to an employee's "home" department when his hours are expensed to other destination ledgers.

Specialized processing for calculating accrued payroll entries to the General Ledger when a pay period spans more than one fiscal period.

On-line inquiry for employee benefits depict values accrued versus values taken, e.g., sick leave or vacation.

Multi-level On-line Inquiry of Employee Activity

	Summary by Pay Period with Status
	Summary for Selected Pay Period
	Earnings Detail
	Contribution Detail
	Deduction Detail
	Check Detail
	Timecard Detail

Retroactive reporting capability is available for any payroll computation report.

W2 and 941 form content and layout is user-defined for both hard copy and magnetic media reporting.

Preprint option for employee timecards based on the last crew on which the employee worked, or on user-defined crew assignments.