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General Ledger
Design Objectives
The
General Ledger
module is designed
to be the
"end"
depository for all
"monetary"
transactions either
entered directly
into the general
ledger or processed
by any other module
of System 20/20.
The
General Ledger
module has two
functional
components.
The first
component maintains
the balances in the
Chart of Accounts
and produces the
Trial Balance
Reports.
The second
component computes
and prints the
Financial Reports
based on user
specified
parameters.
The
Financial Report
options include the
ability to compare
budget and actual
values.
Features
 |
Multi-company
capability with
automatic
intercompany
clearing
entries allow
all companies
to be in
balance at all
times. |
|
Allows
any number of
user-defined
fiscal periods
within a fiscal
year. |
|
Fiscal
periods can be
closed to
subsidiary
modules, but
remain open for
General Ledger. |
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Flexible
chart of
accounts coding
system consists
of three
required data
elements, Company,
Operating
Center
(Division or
Department), Account
and one
optional data
element, Sub-account. |
|
A
total of
seventeen
characters are
available,
including a
single space
character
between each
data element. These
characters can
be distributed
among the above
elements in any
combination.
The
result is a
customized
coding
structure that
matches your
company's
requirements. |
|
Separate
Chart of
Accounts for
each company. |
|
Chart
of Accounts and
Financial
Report
schedules can
be copied
between
companies. |
|
A
new fiscal year
can be started
before
completing the
closing entries
for the prior
fiscal year. |
|
Consolidation
of subsidiary
module
transactions
into a single
journal based
on user-defined
consolidation
options
available in
each source
module. |
|
Journals
may be on-line,
batch, accrual,
auto-reversal,
inter-company,
inter-module,
year-end close,
or encumbrance. |
|
Journals
can be posted
to any open
fiscal period. |
|
Recurring
journal entries
can be
established for
either a
specific
company or
across multiple
companies. |
|
Separate
financial
report formats
are available
for each
company in a
multi-company
environment. |
| Flexible
financial
reports can
display any of
more than 60
computed values
in a four-column
report format. |
|
Financial
report
formatting
features
include
scaling,
spacing and
grand totals
with single or
double
underscore. |
|
Consolidation
of Financial
Reports in a
user-defined
sequence across
multiple
companies. |
|
Financial
reports can be
calculated at
any time for
any fiscal
period. |
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Multi-level
On-line Inquiry
by General
Ledger
Account/Sub-account
 |
Summary
of Account
Activity by
Fiscal
Period |
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Selected
Fiscal
Period
Summary
Journals |
|
Selected
Detail
Journal
Transactions |
|
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Multi-level
On-line
Financial
Report Inquiry
|
Line
Display of
selected
financial
report |
|
Accounts
within
selected
report line |
|
Detail
Journals
within
selected
account |
|
| Purge
processes for
deleting fiscal
period details
and posted
journals. |
Module Interfaces
The
following System
20/20 modules
send (
Þ
) transactions to and
receive ( Ü
) transactions from
the General Ledger
module.
| Module |
|
Transactions
Sent and
Received |
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Accounts
Payable
|
Þ
|
Vendor
invoices,
credit
memos,
automatic,
manual
& void
checks,
encumbrance
relief’s,
relief of
materials
received
but not
invoiced
|
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Accounts
Receivable
|
Þ
|
Customer
invoices,
payments,
service
charges,
debit
memos,
unbilled
retention
|
|
Cost
Accounting
|
Þ
|
Cost
journals,
income
recognition,
cost
reclassification,
allocations
|
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Equipment
|
Þ
|
Rental
revenue,
operating
and repair
expenses
|
|
Fixed
Assets
|
Þ
|
Capitalization,
depreciation,
transfer,
retirement
charges
|
|
Inventory
|
Þ
|
Material
receipts,
issues,
transfers,
surcharges,
physical
inventory
adjustments
|
|
Payroll
|
Þ
|
All
computed
payroll
amounts
|
|
Purchasing
|
Þ
|
Purchase
order
encumbrances
|
|
Receiving
|
Þ
|
Cost
of
materials
received
but not
invoiced
|
|
Subcontracts
|
Þ
|
Subcontract
encumbrances
|
|
Work
Order
|
Þ
|
Cost
journals,
transactions
from
allocations
to final
destinations,
revenue
from
billing
|
|
Cost
Accounting
|
Ü
|
Adjusting
journals
|
|
Equipment
|
Ü
|
Adjusting
journals
|
|
Work
Order
|
Ü
|
Adjusting
journals
|
Standard Reports
All standard reports provide multiple selection options.
| Control
File
Section
Listings
|
Budget
Comparisons
|
| Chart
of Accounts
|
Accounts
Budget
|
| Unposted
and Posted
Journals
|
Budget
Worksheet
|
| Account
Detail
|
Accounts
Budget
Notes
|
| Detail
and Summary
Trial
Balance
|
Prior
Year
Comparisons
|
| Subsidiary
Modules
Subledger
|
Account
Encumbrance
Detail
|
| Financial
Statements
|
Posted
Encumbrance
Journals
|
| Financial
Statement
Audit
|
Financial
Statement
Factors
|
|
|
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Construction Information Systems, Inc.
Copyright (c) 2001 Construction Information Systems, Inc. |
P.O. Box 484
Mill Valley, CA 94942
415-332-5073
info@system2020.com
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