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Contracts Management
Design Objectives
The
Contracts
Management module
enables you to
administer the
paperwork
associated with
pending changes in
a project that may
impact budgets,
subcontracts or
purchase orders.
Contracts
Management is
designed to record
all types of
transactions
associated with a
cost center; these
transactions may
result in either a
change order to a
material supplier,
a change order to a
subcontractor, or a
change order to the
cost and/or revenue
budget of a cost
center.
Contracts
Management monitors
each document
through the
appropriate
determination and
approval actions.
These
documents are as
diverse as
drawings, bills of
materials,
schedules of
quantities,
letters, memos,
owner's contract
addenda, and
subcontractor's
memos.
Contracts
Management involves
the relationship
between three
parties:
owner,
contractor, and
subcontractor.
Generally,
the user is
considered the
contractor who
performs work for
the owner by
utilizing both his
own resources and
those of
subcontractors.
Features
 |
Multiple
cost centers
within each
Contracts
Management
database. |
|
Multiple
codes can be
assigned to
reference
documents for
additional
clarification
and
classification.
 |
Document
Source
Codes |
|
Document
Class Codes |
|
Document
Type Codes |
|
Responsibility
Codes |
|
Trade
Codes |
|
Variance
Codes |
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All
documents are
referred to by
a sequentially
assigned
reference
number within a
cost center. |
|
Entry
of contractor's
direct cost
estimate,
indirect costs
and add-ons
associated with
all reference
documents. |
|
Variance
assessment
facility to
determine cost
impact of a
reference
document. |
|
Owner
change order
requests and
recording of
approved and
non-approved
change order
requests. |
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User-controlled
generation of
cost and/or
revenue budget
change
transactions to
the Cost
Accounting
module. |
|
Automatic
generation of
"request
for
quotation"
letters,
purchase
orders,
subcontracts,
and change
orders. |
| Tickler
file to monitor
follow up
actions. |
Module Interfaces
The
following System
20/20 modules
receive ( Ü
) transactions from
the Contracts
Management
module.
| Module |
|
Transactions
Sent and
Received |
|
Cost
Accounting
|
Ü
|
Cost
and/or
revenue
budget
revisions
|
|
Purchasing
|
Ü
|
Purchase
orders
and/or
change
orders,
backcharge
change
orders
|
|
Subcontracts
|
Ü
|
Subcontract
orders
and/or
change
orders,
backcharge
change
orders
|
Standard Reports
All standard reports provide multiple selection options.
|
Control
File Section
Listings
|
Document
Cross
Reference
|
|
Request
for Quotation
Letter
|
Owner
Change Order
Request
|
|
Outstanding
Quotation
Listing
|
Owner
Change Order
|
|
Contractors
Status
|
Subcontractor
Backcharge
|
|
Owners
Status
|
Reference
Document
Detail
|
|
Subcontractor
Status
|
Selective
Mailing
Labels
|
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Construction Information Systems, Inc.
Copyright (c) 2001 Construction Information Systems, Inc. |
P.O. Box 484
Mill Valley, CA 94942
415-332-5073
info@system2020.com
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